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Salary for this role£41,957 – £50,387 a year

Health and Care route minimum£25,000 a year

Pay basisNational pay scales (NHS bands)

NHS roles fall under the Health and Care Worker route. Salaries set by national pay scales (NHS bands) at or above the relevant band rate typically meet the occupation's requirement.

Individual eligibility depends on personal circumstances. These figures are public reference information, not advice or a verdict on this job.

Role description

Job summary

We are looking for an energetic, well-organised & experienced professional to join us as a Specimen Reception & Pathology Administration Manager within our Blood Sciences Department.

This is a dynamic & varied leadership role responsible for overseeing the day-to-day operations of the Specimen Reception service while also leading a team of Medical Secretaries supporting Haematology, Immunology & Biochemistry services. The successful postholder will play a vital role in ensuring the smooth running of laboratory administration processes that directly support high-quality patient care.

We are seeking an experienced individual who can demonstrate a strong understanding of how diagnostic pathology laboratories operate & has a clear appreciation of the essential functions carried out by specimen reception and administrative teams.

You will possess excellent organisational, communication and problem-solving skills, with the ability to prioritise competing demands and lead teams effectively in a fast-paced environment. Experience of supervising staff, managing performance, coordinating workloads and implementing service improvements will be essential.

The successful candidate will also have experience of using a range of pathology and Trust IT systems, including:o Laboratory Information Management Systems (LIMS)o Electronic Patient Record (EPR) systemso Digital dictation and transcription softwareo Microsoft Office applications, including Word and Excel

Main duties of the job

The Specimen Reception and Pathology Administration Manager is responsible for the operational management and leadership of the Blood Sciences Specimen Reception and Pathology Administration teams at the Royal Surrey, supporting colleagues across the Berkshire and Surrey Pathology services network.

Working within a busy pathology environment, you will be responsible for coordinating administrative activities, supporting specimen reception services, managing clinical trial administration, maintaining laboratory stock supplies, and providing day-to-day leadership, supervision and support to Medical Laboratory Assistants and Medical Secretaries.

About us

Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5,000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing programme alongside a strong commitment to developing your career. Our diverse and welcoming Royal Surrey family ensures you feel valued from your initial interview and throughout your time with us.

We are clinically led and provide joined-up care by bridging hospital and community services, alongside delivering regional specialist cancer care. Our main acute hospital site is in Guildford, with community sites at Milford, Haslemere and Cranleigh, and services delivered in patients' homes across Guildford and Waverley.

We work in partnership with Ashford & St Peter's Hospitals NHS Foundation Trust through a collaborative Group Model, supporting joined-up services, workforce flexibility and development opportunities.

The Care Quality Commission (CQC) has rated us as Outstanding. We are proud of our achievements and continue to invest in our people and infrastructure.

To learn more about life at Royal Surrey, please watch our short video: https://www.youtube.com/watch?v=R96pMboIYdo

Adverts may close early, so you are encouraged to apply as soon as possible.

Date posted

25 September 2026

Pay scheme

Agenda for change

Band

Band 6

Salary

£41,957 to £50,387 a year (per annum) includes high cost area supplements (HCAS)

Contract

Permanent

Working pattern

Full-time

Reference number

384-JH-EMF21425-B6

Job locations

Royal Surrey NHS Foundation Trust - Berkshire and Surrey Pathology Services (BSPS)

Guildford

GU2 7XX

United Kingdom

Job description

Job responsibilities

The post holder will ensure the delivery of an efficient, accurate and responsive specimen reception and administration service that supports high-quality patient care. The role is responsible for managing the day-to-day activities of the specimen reception team, leading a team of Medical Secretaries supporting Haematology, Biochemistry and Immunology services, and ensuring effective administration of clinical trials, external referral testing and laboratory information systems.

The post holder will provide strong leadership and management, ensuring staffing resources are effectively deployed, quality standards are maintained, and service performance targets are achieved. They will work collaboratively with laboratory, clinical, administrative and operational teams to support continuous service improvement and the delivery of a safe, effective and patient-focused pathology service.

Person Specification

Qualifications

Essential

GCSE English and Maths (9 - 4 or A* - C)

Desirable

Relevant leadership/management qualification or equivalent experience in a leadership role.
Relevant healthcare, administration or pathology qualification.

Knowledge

Essential

Experience working within a medical admin or laboratory environment
Evidence of continuing professional development
Experience in managing/supervising staff
Knowledge of pathology workflows and laboratory operations
Experience of workforce planning and rota management
Experience in administrative work and knowledge of medical terminology

Desirable

Experience using LIMS, EPR and other digital systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.