Staff Administrator

Job description

Job responsibilities

For further information on this role, please see the attached detailed Job Description and Person Specification:

1. To ensure the Critical Care off duty meets the minimum demands of the unit.

2. To review absence daily within the department and arrange appropriate cover, escalate to the Matron when necessary to manage risk.

2. Responsible for coordinating off duty rotas for the various staffing groups in CCU in liaison with the CCU Charge Nurse/Sister.

3. To enter agreed CCU off duty rotas into the appropriate electronic system and maintain accuracy of this by incorporating any changes and recording of leave in preparation for payroll.

4. Finalisation of duties for monthly payroll deadline for the Ward Matron.

5. To ensure appropriate allocation of CCU staff to minimise use of temporary staffing and promote adherence to legislative requirements (such as the European Working Time Directive and Guidelines for the Provision of Intensive Care Services).

6. Liaise closely with CCU Sisters/Charge Nurses and/Lead Nurse or Matron as well as the temporary staffing office to co-ordinate the day to day booking of temporary staff (i.e. Bank and/or Agency) for CCU.

Person Specification

Qualifications/Educations

Essential

• Good general education, educated to A Level, NVQ Level 3 or equivalent experience.
• Experience of word processing packages including Microsoft word
• Willing to undergo relevant training
• Previous NHS experience or similar experience

Knowledge, Skills, and Experience

Essential

• Ability to communicate clearly
• Ability to write clearly
• Evidence of intermediate IT skills and data entry accuracy
• Observant of detail, ability to make good judgment decisions
• Experience of administering staff rotas/ temporary staffing
• Experience of using Healthroster
• Understanding that work relates directly to patient care

Skills

Essential

• Able to work to deadlines
• Excellent organisational skills
• Time management skills and ability to undertake several projects in parallel
• Good interpersonal skills
• Ability to deal effectively with a wide range of people (e.g. nursing staff, managers, admin staff) in a helpful manner, and to be willing and able to work as part of a team.
• Able to follow written instructions including SOPs
• Attention to detail & accuracy
• Ability to problem-solve issues in a timely fashion.
• Ability to recognise when to escalate unresolved problems appropriately in a timely fashion.
• Capability to work autonomously and to work delegated levels of responsibility
• Ability to problem-solve issues in a timely fashion.
• Ability to maintain effectiveness and remain calm when under pressure, to cope with unexpected demands.
• Commitment to promoting equality and diversity in the workplace and in service delivery and development

Desirable

• Awareness of organisational and logistical issues

Other

Essential

• Awareness of and ability to follow laboratory H&S practice for handling pathological specimens or willingness to undergo training in this area

Desirable

• Evidence of personal development

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

The Royal Marsden NHS Foundation Trust

Address

The Royal Marsden Chelsea

London

SW3 6JJ

United Kingdom

Employer's website

https://www.royalmarsden.nhs.uk/working-royal-marsden