Senior Administration Assistant

Job description

Job responsibilities

• Maintain senior staff electronic diaries.
• Deal with incoming correspondence for Consultants.
• Daily postal duties for department.
• Type personal and confidential correspondence for senior staff.
• Arrange both internal and external meetings for senior staff within the department.
• Take minutes for departmental meetings.
• Take, and deal with appropriately, incoming telephone calls for senior staff within the department.
• Maintain filing systems for the department.
• Stock control of stationery and office equipment placing orders when required. Ordering stock for other sections in the Department.
• To receive dictation and/or material and to transcribe such material in a neat and accurate manner.
• Undertake clerical and administration duties as required.
• Train Blood Sciences staff to enable them to cover, when necessary, clerical duties within the department.

Whilst Newcastle Hospitals are a forward thinking and highly innovative organisation, the use of Third-Party Artificial Intelligence (AI) presents a risk to the integrity of our Recruitment & Selection processes. If you use AI, and it poses a risk to the integrity of your individual application or to the recruitment process, we may withdraw your application at any stage of the process.

Person Specification

Qualifications & Education

Essential

• Appropriate NVQ III certificate (e.g. Business Administration, secretarial support etc) or equivalent level qualifications/relevant experience
• English language qualification to GCSE level 4 (or above) or equivalent level qualification/relevant experience
• IT qualifications e.g. ECDL, Microsoft Office Skills Training
• Keyboard speed of 35 words per minute

Knowledge & Experience

Essential

• Experience of secretarial or administrative procedures
• Audio typing experience

Desirable

• NHS secretarial or administration experience
• Previous work experience in a laboratory environment
• Knowledge of medical terminology
• Minutes taking experience

Skills & Abilities

Essential

• Excellent communication skills
• Ability to work without direct supervision

Desirable

• Ability to manage time effectively

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

The Newcastle upon Tyne Hospitals NHS Foundation Trust

Address

Trustwide

317 Trustwide

NE1 4LP

United Kingdom

Employer's website

https://careers.nuth.nhs.uk/why-us