Visa sponsorshipHome Office sponsor register · Skilled Worker route
This role is listed by an employer that holds a live Home Office sponsor licence on the Skilled Worker route.
Salary for this role£38,000 – £43,000 a year
Health and Care route minimum£25,000 a year
Pay basisNational pay scales (NHS bands)
NHS roles fall under the Health and Care Worker route. Salaries set by national pay scales (NHS bands) at or above the relevant band rate typically meet the occupation's requirement.
Individual eligibility depends on personal circumstances. These figures are public reference information, not advice or a verdict on this job.
Role description
Job summary
Office Co-Ordinator
Location: Evergreen House, Manchester, with site travel as requiredSalary: £38,000 – £43,000 per annum, depending on experienceContract: Permanent, full-timeWorking arrangement: Primarily office-basedDepartment: Operations / Corporate ServicesReporting to: Secondary Care Operations Director
Closing Date: Tuesday 3rd November 2026
About the role
We are looking for an experienced, organised and proactive Office Co-Ordinator to join Omnes Healthcare and take responsibility for the day-to-day management of our Evergreen House office, while also supporting the co-ordination of our organisation-wide Health & Safety assurance processes.
This is a varied role combining office and facilities management, Health & Safety compliance, supplier and contractor management, procurement, administration and operational co-ordination.
You will work closely with managers, senior leaders, suppliers, contractors and specialist teams across Omnes Healthcare, ensuring that actions are followed up, records are maintained, compliance activity is co-ordinated and issues are appropriately escalated.
This is an ideal opportunity for someone who enjoys being hands-on, organised and solutions-focused, and who is confident taking ownership and ensuring things get done.
Main duties of the job
Key responsibilities
Office, facilities and suppliers
Lead the day-to-day operation of Evergreen House, including access, security, visitors, meeting rooms, storage and communal areas.
Act as a key contact for landlords, managing agents, contractors and service providers.
Co-ordinate repairs, planned maintenance, cleaning, waste management and other facilities services.
Maintain accurate asset, maintenance, contractor and inspection records.
Manage office purchasing, stock, quotations, purchase orders and invoices.
Monitor supplier performance and agreed budgets, identifying opportunities for savings without compromising safety or quality.
Co-ordinate office moves, workstation arrangements, events and practical support with IT and other teams.
Health & Safety and compliance
Maintain Health & Safety registers, compliance checklists, evidence libraries, review dates and management dashboards.
Co-ordinate workplace, fire, COSHH and Display Screen Equipment assessments, inspections, training and evidence reviews.
Maintain corrective-action and risk registers and follow up outstanding actions.
Identify overdue or inadequate actions and ensure these are appropriately escalated.
Support accident and near-miss reviews and potential RIDDOR reporting.
Support CQC, NHS contract, internal and ISO assurance activity.
Work with clinica
About us
Our values
At Omnes Healthcare, our values shape how we work with our patients, colleagues, partners and suppliers.
Caring – We treat people with respect, compassion and understanding.
Inclusive – We value different perspectives, encourage collaboration and make fair, non-biased decisions.
Evolving – We continuously look for better ways of working, embrace change and use evidence and data to improve.
Ambitious – We take ownership, maintain high standards and strive to deliver meaningful results.
We are looking for someone who can demonstrate these values in their everyday work.
Why join Omnes Healthcare?
This is an exciting opportunity to play an important role in supporting the effective operation of Omnes Healthcare. You will have the opportunity to work across teams, take ownership of important operational and compliance processes, and contribute to continuous improvement across our organisation.
If you are an experienced office or facilities professional who enjoys coordinating people, suppliers, processes and compliance activity, we would love to hear from you.
Details
Date posted
26 October 2026
Pay scheme
Other
Salary
£38,000 to £43,000 a year
Contract
Permanent
Working pattern
Full-time
Reference number
BKOOCC261026
Job locations
Manchester
--
Manchester
All UK
M3 5NA
United Kingdom
Job description
Job responsibilities
Office Co-Ordinator
Location: Evergreen House, Manchester, with site travel as requiredSalary: £38,000 – £43,000 per annum, depending on experienceContract: Permanent, full-timeWorking arrangement: Primarily office-basedDepartment: Operations / Corporate ServicesReporting to: Secondary Care Operations Director
Closing Date: Tuesday 3rd November 2026
About the role
We are looking for an experienced, organised and proactive Office Co-Ordinator to join Omnes Healthcare and take responsibility for the day-to-day management of our Evergreen House office, while also supporting the co-ordination of our organisation-wide Health & Safety assurance processes.
This is a varied role combining office and facilities management, Health & Safety compliance, supplier and contractor management, procurement, administration and operational co-ordination.
You will work closely with managers, senior leaders, suppliers, contractors and specialist teams across Omnes Healthcare, ensuring that actions are followed up, records are maintained, compliance activity is co-ordinated and issues are appropriately escalated.
This is an ideal opportunity for someone who enjoys being hands-on, organised and solutions-focused, and who is confident taking ownership and ensuring things get done.
Key responsibilities
Office, facilities and suppliers
Lead the day-to-day operation of Evergreen House, including access, security, visitors, meeting rooms, storage and communal areas.
Act as a key contact for landlords, managing agents, contractors and service providers.
Co-ordinate repairs, planned maintenance, cleaning, waste management and other facilities services.
Maintain accurate asset, maintenance, contractor and inspection records.
Manage office purchasing, stock, quotations, purchase orders and invoices.
Monitor supplier performance and agreed budgets, identifying opportunities for savings without compromising safety or quality.
Co-ordinate office moves, workstation arrangements, events and practical support with IT and other teams.
Health & Safety and compliance
Maintain Health & Safety registers, compliance checklists, evidence libraries, review dates and management dashboards.
Co-ordinate workplace, fire, COSHH and Display Screen Equipment assessments, inspections, training and evidence reviews.
Maintain corrective-action and risk registers and follow up outstanding actions.
Identify overdue or inadequate actions and ensure these are appropriately escalated.
Support accident and near-miss reviews and potential RIDDOR reporting.
Support CQC, NHS contract, internal and ISO assurance activity.
Work with clinical and technical specialists where specialist advice is required, including areas such as infection prevention, clinical waste, sharps and medical equipment.
People, governance and improvement
Provide practical administrative support to locally based managers.
Support inductions, onboarding, offboarding, access and workstation arrangements.
Assist managers with administration relating to attendance, return-to-work meetings, probation and appraisals.
Maintain procedures, templates, checklists and issue registers with clear owners and deadlines.
Handle employee and compliance information confidentially and in line with data protection requirements.
Promote ownership, transparency, constructive challenge and continuous improvement across teams and sites.
About you
We are looking for someone who is approachable, practical, proactive, resilient, discreet and highly organised, with strong attention to detail and the confidence to take ownership.
You will ideally have:
Experience in office, facilities, operations or administration management within a medium-sized or larger organisation.
Working knowledge of UK workplace Health & Safety requirements, risk assessments and compliance processes.
Experience maintaining compliance records, action plans and registers.
Experience with procurement, purchasing, budgets and supplier management.
Strong organisational, communication and stakeholder-management skills.
The confidence to challenge, follow up and escalate concerns appropriately.
Good working knowledge of Microsoft 365, particularly Excel, Word, Outlook and SharePoint.
Desirable experience
It would be advantageous if you have experience in one or more of the following:
Multi-site operations, facilities or compliance.
Healthcare, NHS or another regulated environment.
HR administration.
IOSH Managing Safely, or a willingness to obtain this qualification.
NEBOSH National General Certificate.
ISO 45001, ISO 9001 or ISO 14001.
CQC, NHS contract or other regulatory/audit requirements.
Benefits
25 days holiday plus bank holidays, plus an extra day off for your birthday
Excellent work-life balance
NHS Discount & Support Schemes
Employee Assistance Programme
Sick pay, enhanced maternity/paternity leave
Salary sacrifice schemes (electric car, cycle to work)
Life insurance (3x salary), healthcare cash plan, charitable giving scheme
Our values
At Omnes Healthcare, our values shape how we work with our patients, colleagues, partners and suppliers.
Caring – We treat people with respect, compassion and understanding.
Inclusive – We value different perspectives, encourage collaboration and make fair, non-biased decisions.
Evolving – We continuously look for better ways of working, embrace change and use evidence and data to improve.
Ambitious – We take ownership, maintain high standards and strive to deliver meaningful results.
We are looking for someone who can demonstrate these values in their everyday work.
Why join Omnes Healthcare?
This is an exciting opportunity to play an important role in supporting the effective operation of Omnes Healthcare. You will have the opportunity to work across teams, take ownership of important operational and compliance processes, and contribute to continuous improvement across our organisation.
If you are an experienced office or facilities professional who enjoys coordinating people, suppliers, processes and compliance activity, we would love to hear from you.
Apply now to join Omnes Healthcare as our Office Co-Ordinator.
Person Specification
Qualifications
Essential
-------
Desirable
Desirable experience
It would be advantageous if you have experience in one or more of the following:
Multi-site operations, facilities or compliance.
Healthcare, NHS or another regulated environment.
HR administration.
IOSH Managing Safely, or a willingness to obtain this qualification.
NEBOSH National General Certificate.
ISO 45001, ISO 9001 or ISO 14001.
CQC, NHS contract or other regulatory/audit requirements.
Experience
Essential
About you
We are looking for someone who is approachable, practical, proactive, resilient, discreet and highly organised, with strong attention to detail and the confidence to take ownership.
You will ideally have:
Experience in office, facilities, operations or administration management within a medium-sized or larger organisation.
Working knowledge of UK workplace Health & Safety requirements, risk assessments and compliance processes.
Experience maintaining compliance records, action plans and registers.
Experience with procurement, purchasing, budgets and supplier management.
Strong organisational, communication and stakeholder-management skills.
The confidence to challenge, follow up and escalate concerns appropriately.
Good working knowledge of Microsoft 365, particularly Excel, Word, Outlook and SharePoint.
Desirable
Health & Safety and compliance
Maintain Health & Safety registers, compliance checklists, evidence libraries, review dates and management dashboards.
Co-ordinate workplace, fire, COSHH and Display Screen Equipment assessments, inspections, training and evidence reviews.
Maintain corrective-action and risk registers and follow up outstanding actions.
Identify overdue or inadequate actions and ensure these are appropriately escalated.
Support accident and near-miss reviews and potential RIDDOR reporting.
Support CQC, NHS contract, internal and ISO assurance activity.
Work with clinical and technical specialists where specialist advice is required, including areas such as infection prevention, clinical waste, sharps and medical equipment.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.