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Medical Staffing Co-ordinator Support / Administrator

Cardiff and Vale University Health Board

Cardiff, CF14 4XW £28,819 – £31,626 a year Permanent Posted 11 September 2026 Apply by 24 September 2026

Home Office register entry: Cardiff and Vale University Health Board, Cardiff

Visa sponsorship

This role is listed by an employer that holds a live Home Office sponsor licence on the Skilled Worker route.

NHS roles fall under the Health and Care Worker route. Public reference figures for that route: the general salary minimum is £25,000 a year, and salaries set by national pay scales (NHS bands) at or above the relevant band rate typically meet the occupation's requirement. Individual eligibility depends on personal circumstances. These figures are public reference information, not advice or a verdict on this job.

Role description

Job summary

Cardiff and Vale University Health Board is seeking a Medical Staffing Co-ordinator Support / Administrator to join the Obstetrics & Gynaecology Directorate and play a key role in supporting our medical workforce.

This is an exciting opportunity to work within a busy and dynamic directorate, providing administrative and operational support to ensure safe and effective medical staffing across maternity and gynaecology services.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Main duties of the job

The post holder will support the co-ordination of medical staffing activities for consultants, specialty doctors, trainees and locum doctors across the Directorate. Working closely with clinical leaders, medical staffing colleagues and operational managers, the successful candidate will help ensure that rotas are maintained, vacancies are filled and staffing information is accurate and up to date.

The role requires excellent organisational skills, the ability to manage competing priorities and a professional approach when dealing with a wide range of staff groups.

About us

Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.

Our mission is "Living Well, Caring Well, Working Together", and our vision is that every person's chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.

Details

Date posted

11 September 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£28,819 to £31,626 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

001-AC315-0926

Job locations

University Hospital of Wales

Heath Park

Cardiff

CF14 4XW

United Kingdom


Job description

Job responsibilities

Provide administrative support for medical staffing and rota management activities.Assist with the booking and coordination of locum medical coverMaintain accurate staffing records, rotas and workforce databases.Support recruitment and onboarding processes for medical staff.Monitor annual leave, study leave and other absences, ensuring records are updated.Liaise with consultants, junior doctors, medical staffing teams and external agencies.Support compliance processes, including mandatory training and employment documentation.Respond to staffing queries in a timely and professional manner.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification

Qualifications

Essential

  • Good standard of general education
  • NVQ Level 3 and additional specialist knowledge.

Experience

Essential

  • Knowledge of a wide range of administrative procedures with a good working knowledge of Microsoft Office.
  • Experience of working in an office environment
  • Good understanding of need for accurate data capture and reporting.
  • Diary management Taking and transcribing formal minutes
  • Experience of liaising with a wide range of professionals.

Skills

Essential

  • Excellent organisational skills.
  • Able to function efficiently under pressure and meet deadlines.
  • Excellent written and oral communication skills.
  • Ability to prioritise workload

Personal qualities

Essential

  • Able to work unsupervised and use own initiative, often required to act independently
  • Self motivated with ability to manage own workload.
  • Conscientious with good attention to detail.
  • Good interpersonal skills.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.

Employer details

Employer name

Cardiff and Vale University Health Board

Address

University Hospital of Wales

Heath Park

Cardiff

CF14 4XW

United Kingdom


Employer's website

https://cavuhb.nhs.wales/

Apply now

Last verified against our ingestion on 11 September 2026; sponsor register dataset 2026-09-09.