Verified Skilled Worker sponsor

Medical Secretary

Liverpool University Hospitals NHS Foundation Trust

liverpool, L14 3LB £28,392 – £31,157 a year Permanent Posted 10 September 2026 Apply by 27 September 2026

Home Office register entry: Liverpool University Hospitals NHS Foundation Trust, Liverpool

Visa sponsorship

This role is listed by an employer that holds a live Home Office sponsor licence on the Skilled Worker route.

NHS roles fall under the Health and Care Worker route. Public reference figures for that route: the general salary minimum is £25,000 a year, and salaries set by national pay scales (NHS bands) at or above the relevant band rate typically meet the occupation's requirement. Individual eligibility depends on personal circumstances. These figures are public reference information, not advice or a verdict on this job.

Role description

Job summary

To provide a comprehensive service to the consultants and speciality teams, with the minimum ofsupervision. Organise your own workload and co-ordinate activities with other medical secretariesto ensure that an efficient service is provided. It is essential that you show initiative commensuratewith the role and it is vital that confidentiality should be maintained at all times. Ensure cross coverworking where possible.

Main duties of the job

1. To provide a comprehensive service to consultants and speciality teams including nursepractitioners/clinicians.4. To manage and maintain 18 week pathways including tertiary referrals to external trusts,and ensure these are accurately recorded on PAS system. Keep track of referrals toensure patient is reviewed promptly. Check that follow up appointments are arranged inconjunction with Referral to Treat (RTT) patient pathway.5. Mentor, train and supervise relevant staff as required.6. Support consultants in non clinical activities role by preparing presentation documentsusing relevant packages and arranging meetings, set agenda, circulate agenda/supportingpapers as appropriate, and take minutes at meetings.7. Ensure appropriate personnel are informed of consultant annual leave/study leave. Keepconsultants informed of junior doctor leave, as it could have an effect on the service.8. Organise and maintain consultant's admissions. Cancel and add patients to the waiting list,as appropriate, ensuring lists are updated, and patients contacted. Liaise with waiting listoffice, anaesthetic department and ward. Complete and amend theatre lists appropriately.9. Type dictation from audio transcription of clinical correspondence and documentation.Type discharge summaries as appropriate. Maintain an effective track on inpatient referralsto ensure patient is reviewed promptly.

About us

Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.

We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women's NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.

UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.

For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.

Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women's Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.

For roles at Liverpool Women's, visit their careers page.

Date posted

10 September 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£28,392 to £31,157 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

287-ASUR-2-26

Job locations

Broadgreen

Thomas Drive

liverpool

L14 3LB

United Kingdom

Job description

Job responsibilities

10. Check against clinical letters to ensure appropriate follow up arrangements/investigationsare in place. Rectify if not.11. Allocate and check the work of other staff12. Ensure sickness absence and annual leave of clinical staff is reported.13. Assist with the investigation and compilation of responses to complaints/incidents, helpingto ensure this is done with the optimum deadlines set by the Trust.14. Work from initiative using own judgement, acquired knowledge and tact to deal with queriesand resolve situations or refer to appropriate person.15. Carry out appraisals as appropriate16. Organise and order stationery as appropriate.17. Ensure all junior staff mandatory training is up to date and report accordingly.18. Deal with enquiries either on the telephone of face to face from patients, consultants, juniordoctors and colleagues in an appropriate manner.19. Ensure all correspondence relating to patient care is acted upon in a timely manner.20. Accurate check of patient demographics using the Patient Administration System (PAS),including registration screen, checking patients details are correct, and tracking of casenotes.21. Assist with audit/research data collection as required.22. Obtain information as requested by line manager23. Be able to work as part of a team, promote effective flows in the department to cover leaveto ensure office runs smoothly.24. Train new and junior members of the team within own work area as required by linemanager.25. Attend appropriate training and education sessions at the request of manager.26. General office duties, including incoming and outgoing mail, e-mail, fax, photocopying.Aug 2021Participate in housekeeping of office environment.27. Work with managers to review working practices, ways of working and find solutions toproblems.28. Implement policies and procedures for own area.29. Record and input data onto databases and systems as appropriate30. To work in a flexible manner in accordance with Trust Policy, and to check flexi time sheetsfor medical secretaries.* Any other duties required by line managerEducation and training developmentAttend required training.Train others in own area/skillsEquality and DiversityIt is the responsibility of every member of staff to understand our equality and diversit

Person Specification

Qualifications

Essential

Educated to GCSE/O Level standard/equivalent or higher
RSA/OCR Typing/Word processing Level 3 or equivalent
RSA/OCR Audio typing Skills Level 3
Knowledge of medical terminology
Secretarial Qualification or equivalent experience

Desirable

ECDL or equivalent
Shorthand

Experience

Essential

Excellent I.T. skills with knowledge and experience of all Microsoft office packages
Demonstrable experience working in an NHS office environment as a medical secretarial

Skills/Ability/Knowledge

Essential

Ability to communicate professionally at all levels in a helpful courteous manner. First Class Communication Skills
Excellent Organisation Skills
Excellent Word Processing and Keyboard Skills
Ability to organise workload effectively and prioritise to meet deadlines
Ability to work individually or as part of a team
Legible handwriting
Experience or supervising and motivating a team
Time Management Skills
Excellent interpersonal and influencing skills

Desirable

Knowledge of internal PAS system
Understanding of Trust internal policies as appropriate

Qualities/Attributes

Essential

Capability to adapt to most situations
Eager to learn
Ability to maintain control of stressful/sensitive situations

Other requirements

Essential

Comply with Trust policies and procedures
Ability to show understanding and appreciation of the need to maintain confidentiality in all matters - Data Protection Act
Ability and willingness to undergo further training in accordance with the needs of the post

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.