Visa sponsorshipHome Office sponsor register · Skilled Worker route
This role is listed by an employer that holds a live Home Office sponsor licence on the Skilled Worker route.
Salary for this role£28,607 a year
Health and Care route minimum£25,000 a year
Pay basisNational pay scales (NHS bands)
NHS roles fall under the Health and Care Worker route. Salaries set by national pay scales (NHS bands) at or above the relevant band rate typically meet the occupation's requirement.
Closest occupation match: SOC 4214, Company secretaries and administrators. Home Office going rate for this occupation: £33,400 a year.
Individual eligibility depends on personal circumstances. These figures are public reference information, not advice or a verdict on this job.
Role description
Job summary
We are looking for an HR Administrator to join the People Team at GPS Healthcare and support the delivery of a professional, efficient and responsive HR service across the organisation.
This is a varied role providing high-quality administration across the employee lifecycle, including recruitment, onboarding, leavers, payroll updates, compliance checks, employee records and HR systems. The post holder will help ensure that HR information is accurate, processes are completed in a timely way and colleagues and managers receive a professional first-line service.
A key part of the role will be coordinating onboarding for new employees, GP registrars, contractors, locums and other workers, as well as supporting the delivery of monthly corporate induction sessions. The post holder will also support the day-to-day administration and maintenance of our HR Information System, including recruitment, onboarding, probation and appraisal/performance processes.
This role would suit someone with experience of HR administration who is highly organised, accurate and confident working with confidential information. Strong IT skills, attention to detail and the ability to manage competing priorities are essential. Experience of using or administering an HR system, working in healthcare or holding a CIPD Level 3 qualification would be advantageous.
Main duties of the job
Support the end-to-end recruitment process, including advertising, shortlisting, interview coordination and preparation for new starters.
Complete and monitor pre-employment checks, including right to work, DBS, health screening, references and professional membership checks.
Act as a first point of contact for recruitment, leaver and HR/payroll administration queries, escalating matters appropriately and directing colleagues to relevant policies and processes.
Provide accurate HR administration across employee lifecycle activity, including sickness absence, family leave, contract amendments and training agreements.
Support the day-to-day administration and maintenance of the HR Information System, ensuring employee information is accurate and system workflows are maintained appropriately.
Support the effective use and maintenance of HR system functionality and modules, including recruitment, onboarding, probation and appraisal/performance processes.
Maintain accurate and secure HR records and documentation, ensuring confidentiality and information governance requirements are followed at all times.
The successful candidate will need to work accurately, manage competing priorities and provide a professional and confidential service to colleagues and managers across GPS Healthcare.
If you would like to have an informal chat about the role or arrange to visit our main site, please contact us at humanresources.gps@nhs.net
About us
GPS Healthcare is a single-practice Primary Care Network operating across six sites in central and south Solihull. We provide care to approximately 40,000 patients and work collaboratively with partner PCNs, University Hospitals Birmingham, Solihull Council, Community Services, and the Integrated Care Board.
Our team is committed to providing outstanding patient care within a supportive, forward-thinking environment. Solihull offers excellent transport links, a semi-rural setting, proximity to Birmingham Airport and the NEC, and access to scenic Warwickshire countryside, contributing to a high quality of life for both staff and residents.
We offer a comprehensive range of staff benefits including:
Salary of £28,607 FTE
Flexible working options to support work-life balance
Membership of the NHS Pension Scheme
Car Lease Scheme, subject to eligibility
A paid day off for your birthday
Access to our Employee Assistance Programme
A friendly, supportive and professional working culture where development is encouraged
Join us at GPS Healthcare and be part of a team committed to improving patient experience, supporting coordinated care and delivering safe and effective care.
Details
Date posted
24 September 2026
Pay scheme
Other
Salary
£28,607 a year
Contract
Permanent
Working pattern
Full-time,
Part-time
Reference number
A2634-26-0002
Job locations
198 Tanworth Lane
Shirley
Solihull
West Midlands
B90 4DD
United Kingdom
Job description
Job responsibilities
Recruitment
To facilitate the
end-to-end recruitment process including advertising, shortlisting, interview
co-ordination and preparation for new starters.
To support and coordinate the onboarding of new
employees, GP registrars, contractors, locums and other workers, ensuring all
relevant pre-employment checks, documentation, access and induction
arrangements are completed.
To support with the coordination and delivery of
monthly corporate induction sessions, including invitations, preparation of
materials, attendance records and relevant follow-up actions.
Pre-employment checks
including right to work, DBS, health screenings, references and professional
membership checks.
Employee on-boarding,
preparing induction plans and probation packs. Preparing payroll paperwork.
Arranging network access such as ID cards, Smart cards, training & intranet
system.
Leavers
To facilitate the leavers process for
employees, third-party contractors and workers including, processing,
resignation letters, capturing key leavers information including payroll
adjustments - holiday, toil owing etc. Facilitate exit interview completion and
managing leavers statistics and producing accurate
and timely reports.
First Line Support
To manage and coordinate
the enquiry email accounts, telephone and letter based correspondence.
To be the first point of contact for enquiries
regarding recruitment, leavers and HR Payroll enquiries. Escalating enquiries
as appropriate.
To guide line managers and
staff members to appropriate life cycle policies, procedures and toolkits
regarding enquiries that may raise.
Be
aware of and understand company HR policies, procedures and provide templates
for procedures.
To deliver a first time
accurate HR administration support service as appropriate including, sickness
absence management, maternity & paternity letters, contract amendment
letters and training contracts.
To support the day-to-day
administration and maintenance of the HR Information System (HRIS), acting as a
key point of contact for system-related administrative queries and ensuring
employee information remains accurate and up to date.
To support the maintenance and
effective use of HRIS functionality and modules, including recruitment,
onboarding, probation, appraisal/performance and other employee lifecycle
processes, ensuring workflows and records are maintained appropriately.
Payroll Preparation
To prepare monthly HR updates
regarding recruitment and leavers for payroll.
Service Administration
To maintain accurate and up-to-date
employee records within the HRIS and other relevant HR records, including
maintaining an accurate chronology of HR activity.
Support with HR data reporting and KPI
tracking.
Complete regular data and compliance
audits including, but not limited to, safeguarding, DBS, indemnity and
professional registration checks.
Maintain and report on employee data,
identifying inaccuracies or gaps and taking appropriate action to ensure data
quality.
Undertake regular checks of training
agreements, appraisal/performance records, probation records and other employee
lifecycle information.
Governance and
confidentiality
To
maintain governance of information and documentation through accurate
application of General Data Protection Regulation.
Maintain
HR documentation and information security at all time
Follow
document, email, filing, information storage governance at all times.
Education, Training and Development
Understands
and demonstrates the characteristics of a role model to members in the team
and/or service.
Disseminate
learning and information gained to other team members in order to share good
practice and inform others about current and future developments (e.g., courses
and conferences).
Assess
own learning needs and undertake learning as appropriate.
Demonstrates
self-development through continuous professional development activity; working
alongside colleagues to identify areas to develop.
Support and participate in shared learning
across the wider organisation.
Health and Safety/Risk Management
The
post-holder must comply at all times with the Practices Health and Safety
policies, in particular by following agreed safe working procedures and
reporting incidents using the organisations Incident Reporting System.
The post holder will comply with the Data
Protection Act (2018) and the Access to Health Records Act (1990).
Note
The job holder will be expected to
undertake any other duties which are not specifically listed but are within the remit, responsibility and accountability of the job.
Person Specification
Behavioural Attributes
Essential
Personal resilience and the capacity to work effectively and stay calm under pressure are essential.
Flexibility to work outside hours where required to meet implementation deadlines
Ability to deal with confidential information and maintain confidentiality is essential
The ability to work independently and problem solve
Ability to work well under pressure to deadlines
Well organised
Qualifications
Essential
Prioritise, organise and manage own workload in a manner that maintains and promotes quality
Attention to detail and accuracy
An excellent level of computer knowledge, keyboard skills and software (HR database and spreadsheet) expertise, Microsoft Word, Excel and databases are essential to enable report writing when required. Ability to manipulate data
Desirable
A knowledge of HR databases would be a distinct advantage including systems administration and workflows
Applying for DBS and handling of Tier 2 visas
Experience
Essential
Experience in HR administration and an understanding of HR processes
Desirable
Experience of using and/or administering an HRIS, including supporting the implementation or development of HRIS functionality.
Experience of working in healthcare
Experience of coaching staff on using new systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.