Visa sponsorship Home Office sponsor register · Skilled Worker route

This role is listed by an employer that holds a live Home Office sponsor licence on the Skilled Worker route.

Salary for this role£25,760 – £27,476 a year

Health and Care route minimum£25,000 a year

Pay basisNational pay scales (NHS bands)

NHS roles fall under the Health and Care Worker route. Salaries set by national pay scales (NHS bands) at or above the relevant band rate typically meet the occupation's requirement.

Individual eligibility depends on personal circumstances. These figures are public reference information, not advice or a verdict on this job.

Role description

Job summary

Permanent | Part-time

An exciting opportunity has arisen to join the Children Looked After Health Service team, part of the Sheffield Children's Hospital, where you'll provide essential admin support to medical staff and clinical teams, liaising between the Trust, patients, GPs, and other healthcare professionals.

You will work in a supportive team, prioritising tasks, meeting deadlines, and maintaining our standards of service. We are looking for flexibility, initiative, and a commitment to confidentiality.

If you share our values and are passionate about making a positive difference, we'd love you to apply!

Main duties of the job

Reporting into the Service Coordinator, your responsibilities will include:

Collect and action post for the clinical team, using initiative when needed.
Handle enquiries from patients, GPs, hospitals, and staff by phone, email, and in person.
Ensure tasks meet standard operating procedures and KPIs
Arrange investigations, follow-up work, and ensure results are filed in patient records.
Maintain patient records, both paper and electronic.
Type medical correspondence, including clinic letters and reports.
Book appointments, reviews, investigations, and interpreters.
Keep statistical records for audits and file correspondence in patient records.
Provide secretarial support for meetings, including scheduling, minute-taking, and preparing materials.
Prepare discharge summaries and inform patients and clinicians of outcomes.
Follow the Trust's 18-week RTT process and book necessary reviews and interpreters.
Perform general administration tasks, support staff induction and training, and manage office supplies and equipment repairs.

About us

At Sheffield Children's, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are Outstanding Patient Care, Brilliant Place to Work, and Leaders in Children's Health.

We work with partners across local, regional, and national levels to deliver physical and mental healthcare in both acute and community settings. Many of our clinicians are nationally and internationally recognised for their expertise.

We're proud that 73% of colleagues would recommend Sheffield Children's as a place to work, placing us among the top five NHS trusts in England -- and the top-ranked trust in the North East and Yorkshire -- in the latest NHS Staff Survey.

Our nearly 4,000 colleagues bring our CARE values -- Compassion, Accountability, Respect, and Excellence -- to life every day, creating a kind, welcoming environment where patients and families feel safe and supported.

We're excited to keep building our leadership in children's health, improve experiences for patients and staff, and focus on our communities and population health.

We also offer excellent benefits to support your wellbeing, with generous annual leave and pension schemes, health and wellbeing programmes, and exclusive discounts -- helping you thrive at work and beyond.

Date posted

23 October 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £27,476 a year per annum

Contract

Permanent

Working pattern

Part-time

Reference number

425-26-8322786

Job locations

Centenary House

55 Albert Terrace

Sheffield

S6 3BR

United Kingdom

Job description

Job responsibilities

For more information on the main responsibilities for this post, please refer to the job description and person specification.

******We strongly encourage all applicants to review their right to work eligibility before submitting an application to help avoid any disappointment during the recruitment process.

This role has been assigned occupation code 4142 using the CASCOT coding tool. Under current Home Office guidance for further information on occupation codes, sponsorship eligibility and right-to-work requirements, please visit: Skilled Worker visa: Your Job GOV.UK. Skilled Worker visa: eligible occupations and codes - GOV.UK

Diversity Statement

At Sheffield Childrens, we are committed to creating an inclusive environment that celebrates diversity and supports everyones success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members.

Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at scn-tr.recruitment.team@nhs.net. Together, were building a workplace where everyone belongs.

Person Specification

Qualifications

Essential

4 GCSEs Grace C or above including English
NVQ Level 3, A-Levels or equivalent acquired through experience

Experience

Essential

Experience of working with confidential material
Experience of working in a multi-disciplinary team
Experience of working with filing systems
Experience of working with different computer software e.g. e-mail, internet
Experience of scheduling / co-ordination of activities and / or resources

Desirable

Previous NHS experience
Experience with NHS / Healthcare software systems

Knowledge and Skills

Essential

Understanding and knowledge of Caldicott and Data Protection Act
Good verbal and written communication skills with team / clients / relatives using tact when required
Able to work as part of a team and under own initiative
Strong analytical skills
Ability to establish and maintain effective working relationships
Good time management skills with the ability to work to prioritise work according to deadlines

Personal Attributes

Essential

Adaptable to change
Strong attention to detail and accuracy

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.